MiniBoard Privacy Policy
Effective date: August 14, 2026
Updated date: August 14, 2026
This Privacy Policy (“Policy”) applies to MiniBoard, an online learning tool, as well as related content, tools, features and functionality (together, the “Services”) provided by Talent Me Technology Pte. Ltd. (“we”, “our” or “us”). This Policy explains how we collect, use, store, share and protect users’ personal information in accordance with applicable laws.
1. Scope and Consent
This Policy sets out why, how and what personal information we collect, use, store, process, share and transfer about you, the security measures we take, and the rights available to you. Please read this Policy together with the MiniBoard Service Terms. If you do not agree to this Policy, please stop using our Services.
We reserve the right to amend this Policy at any time and from time to time, and we encourage you to regularly review this Policy to get the latest revision. If you do not accept the Policy as amended, you shall stop using MiniBoard .
Please read this Policy carefully. By accessing or using MiniBoard and/or our Services, you acknowledge that you understand this Policy and the collection, use, processing, sharing and transfer of information as described in this Policy and permitted by applicable law.
2. Collection and Use of User Information
We collect personal information only for the purposes described in this Policy and in line with the principles of legality, legitimacy, necessity and transparency. If we use personal information for a materially different purpose, we will provide notice and obtain consent where required by applicable law. We do not require more information than reasonably necessary.
We may synchronize user personal information on your different mobile devices to ensure smooth user experience.
2.1 Personal information you provide during use of MiniBoard
2.1.1 We respect user privacy and are committed to protecting it. Depending on the features you use, we may collect the following personal information:
· Information necessary to provide, maintain and improve MiniBoard and/or our Services;
· Information knowingly supplied by you or collected with your permission;
“Personal Information” means any information, whether true or not, about an individual who can be identified (a) from that data; or (b) from that data or other information to which we have or are likely to have access, including data in our records as may be updated from time to time.
2.1.2 By registering an account with MiniBoard , or accessing or using MiniBoard (with or without a user account), you consent to provide us necessary information including your personal information as described herein.
User personal information that we may collect include, but is not limited to:
· email address and authentication information;
· display name, profile image, preferred language and account settings;
· questions, input text, uploaded pictures, voice recordings, handwriting and whiteboard content;
· App Store transaction identifiers, subscription status, purchase dates and refund or revocation status;
· device model, operating system, app version, IP address and device-integrity information;
· service, diagnostic, security and usage log information
The following describes the extent to which your personal information may be required and collected.
2.1.2.1 Registration
You may use MiniBoard through a guest account or sign in using an email address, email verification code, password, or Sign in with Apple. We may collect the information necessary to create, authenticate and protect the account. MiniBoard does not currently offer phone-number or Google account sign-in.
Guest users may use available basic features, but some functions, cross-device synchronization, membership benefits and account recovery may require a registered account.
2.1.2.2 Profile creation
To ensure your pleasant experience with MiniBoard , you can, but are not required to, provide a username to create a profile. If you do not create a personal profile with optional information, you will still enjoy the basic functions.
2.1.2.3 Answer-Searching
When you use MiniBoard’s learning and whiteboard features, you may submit questions and learning materials through the following methods:
1. taking a picture of a question or choosing a picture from your photo library and uploading it to MiniBoard;
2. writing, drawing or submitting handwriting and whiteboard content in MiniBoard;
3. inputting a question or answer in text format;
4. submitting voice audio for speech recognition when you choose to use voice input.
If you do not grant camera, photo-library, microphone or speech-recognition permission, the related feature may not work, but other available features may remain accessible.
2.1.2.4 Online Payment
1. We offer MiniBoard Pro subscription services purchased and managed through Apple’s App Store.
Apple processes payment credentials. We receive transaction and subscription information needed to verify entitlement, but we do not receive your full payment card details.
As a result of your payment, we may collect some financial information (e.g., payment records or other payment-related data).
2.1.2.5 Customer Service
When you contact our customer service, you may need to provide your account information for identify verification. In addition, you may need to submit relevant evidence (including but not limited to pictures or texts) and contact information. Without such information, we may not be able to respond to you promptly or assist you as desired.
2.1.2.6 User Consent
You will be asked to consent to the following:
· photos/storage: to collect the photos that you wish to upload and to search for answer to your questions (photos will be uploaded to our back-end server)
· speech recognition: to convert spoken questions into text when you choose to use voice input
· network access: to connect to MiniBoard servers, synchronize learning records and provide AI-assisted features
· camera: to take photos of questions, worksheets and learning materials
· microphone: to capture voice audio when you choose to submit a spoken question
2.2 User Information Automatically Collected
To safeguard the security of your account and better serve you, we will collect and use the following information generated during your use of MiniBoard , but only to the extent permitted under applicable laws.
2.2.1 Device Information
When you use MiniBoard, we may collect device model, operating system and app version, IP address, language and locale, network status, diagnostic information, service usage records and security information. On supported Apple devices, App Attest and DeviceCheck may provide device-integrity tokens or results used to prevent abuse and determine guest-device eligibility for promotional or free AI usage. We do not use these mechanisms for advertising tracking, and we do not currently collect IMEI, OAID, Android ID or MAC address for these purposes.
2.2.2 Log Information
MiniBoard may automatically collect service, network, diagnostic, security and usage logs so that we can operate, protect, troubleshoot and improve the Services.
2.3 User Information Obtained from Third Parties
2.3.1 When you purchase MiniBoard Pro through Apple’s App Store, we may receive transaction identifiers, product information, purchase and expiration dates, subscription status, and refund or revocation information from Apple.
2.4 Exceptions to Acquiring User Consent
Subject to applicable laws, we may not need to obtain your consent when collecting and using your personal information, but only if:
1. it is related to performance of the obligations required by applicable laws;
2. it is directly related to national security, public safety, public health, or significant public interests;
3. it is directly related to crime investigation, prosecution, trial and execution of judgment, or is required by the competent authorities or other circumstances required by applicable laws including but not limited to in response to court orders and subpoenas;
4. it is required for safeguarding a user’s life, property and other significant legal interests but it is difficult to obtain your consent, or we have reason to believe that someone is or may be causing injury to or interference with our rights or property, other users, or anyone else that could be harmed by such activities;
5. the information was made available to the general public by yourself;
6. it is necessary for execution and performance of a contract between you and us per your request;
7. the information is collected from legally and publicly disclosed channels, such as legal news reports, published government information or other channels;
8. it is necessary for maintaining the operation of MiniBoard , such as troubleshooting, discovering and resolving issues in relation with MiniBoard and/or our Services; or
9. other circumstances specified or permitted under applicable laws.
3. Cookies and Similar Technologies
A cookie is a data file, often including a unique identifier, that is sent to your browser from a web server and is then stored on the hard drive of your device.
We use strictly necessary cookies, session tokens, Keychain entries and local storage to keep you signed in, maintain preferences, protect account security and connect the app with our Services. These technologies may contain online identifiers or authentication information and are not used for third-party behavioral advertising. We remember whether you sign in by email or Apple account.
4. Reasons for Collection, Processing, and Use of User Information
In general, we collect, process, and use your information for the following purposes and legal bases.
4.1 We use your information collected by MiniBoard to:
· provide our Services;
· improve MiniBoard and/or our Services;
· respond to your questions and requests;
· provide you with a safe, efficient, and customized experience, and
· share limited information with service providers that support requested functionality, including Apple for account, subscription and device-integrity services; Google Gemini for AI-assisted analysis and explanations; Volcengine/Doubao for speech recognition and text-to-speech; and infrastructure or email providers for hosting, security and account messages.
4.2 We use aggregate user information and non-personal information to analyze MiniBoard and user behavior and prepare aggregated reports.
4.3 We use user information to prevent, detect, and investigate fraud, security breaches, and potentially prohibited or illegal activities, establish, exercise, or defend a legal claim, and enforce our MiniBoard Service Terms or this Policy. We also use information in response to requests by government or law enforcement authorities, or in response to complaints where we are under a legal or regulatory obligation to adhere to a complaint-handling procedure.
4.4 We use user information to contact you to maintain MiniBoard or to comply with your stated communication preferences, to provide other services as described at the time when we collect the information from you, or to contact you for other purposes authorized by law.
5. Share, Transfer and Disclosure of User Information
5.1 Share of user information
Except as otherwise expressly described herein or otherwise permitted by applicable laws, we will not share user personal information with any third party, unless:
1. you propose the request for doing so, or we have obtained your prior express consent for doing so;
2. it is related to performance of our obligations required by applicable laws;
3. it is directly related to national security, public safety, public health, and/or significant public interests;
4. it is directly related to crime investigation, prosecution, trial and execution of judgment, or is required by the competent or law enforcement authorities or other circumstances required by applicable laws including but not limited to in response to court orders and subpoenas;
5. it is required for safeguarding your life, property and other significant legal interests, but it is difficult to obtain your consent, or we have reason to believe that someone is or may be causing injury to or interference with our rights or property, other users, or anyone else that could be harmed by such activities;
6. the information was made available to the general public by yourself;
7. the information is collected from legally and publicly disclosed channels, such as legal news reports, published government information or other channels;
8. it is shared with our business partners, subsidiaries, affiliates, contractors, service providers, and
9. other third parties we collaborate with to support our Services in compliance with this Policy, as may be needed.
To provide integrated Services, some features are supported by technical service providers. Question text, images and relevant learning context may be sent to an AI provider; voice audio may be sent to a speech-recognition provider; and generated text may be sent to a speech-synthesis provider. We require providers to protect personal information and process it only for authorized purposes, subject to applicable law and contractual obligations.
Service providers may have their own terms and privacy policies. If you decline information processing necessary for a provider-supported feature, that feature may be unavailable. We do not sell personal information or use submitted learning content for targeted advertising.
5.2 Transfer of Control of User Information
In principle, we will not transfer the right to control user personal information to any other individual, company, or organization, unless we are subject to merger, acquisition, bankruptcy, or liquidation. On that occasion, we will notify you of the purpose of transfer, the type of information to be transferred and the recipient of that information.
5.3 Disclosure of User Information
Generally, we will not disclose any user personal information, unless:
1. it is necessary for us to perform our obligations stipulated in our MiniBoard Service Terms , this Policy, or applicable laws;
2. we have obtained your consent;
3. we are legally required to do so in order to comply with applicable laws, governmental requests, judicial proceedings, court orders and subpoenas, or other legal requirements; or
4. we believe it is necessary to investigate, prevent, or act regarding illegal activities, suspected fraud, potential threats to the safety of any person, violations of our Terms of Service or this Policy, or as evidence in litigation in which we are involved.
6. Management of User Information
6.1 Access, Correction and Portability
You are advised to ensure that your user information is accurate and complete. You have the right to log into and access your account at any time to view your user information, including your profile and account information. If you discover that your user information is incorrect or no longer up to date, or any other circumstance arises provided by applicable laws, you may contact us for assistance to correct or update you user information.
If you need a copy of your user information retained by MiniBoard , you may contact us for assistance. Where it is technically feasible and reasonably requested by you, we may supply your user information to a third party.
6.2 Consent Withdrawal and Modification
To fully enjoy MiniBoard , you may need to provide some basic personal information. If you want to withdraw certain consent, you may contact us for assistance.
Please note that after you withdraw or modify the scope of consent, we will no longer collect and use the pertinent personal information about you, and we may not be able to continue our Services to you. However, withdrawal or change to the scope of your consent will not affect our collection, processing and storage of your user information obtained on your prior consent unless such information is deleted from MiniBoard .
6.3 Account Deletion
6.3.1 To request deletion of your MiniBoard account and associated personal information, contact support@MiniBoard.ai from the email address associated with your account. We may need to verify your identity before completing the request.
6.3.2 Unless otherwise required by applicable laws, we may not delete certain user information from the backup system immediately but will do so when the backup system is updated or upgraded.
6.3.3 Deletion of your account is irreversible, and upon deletion you may no longer enjoy all contents or functions of MiniBoard . Please be cautious when choosing to delete your account.
6.4 Respond to User Requests
6.4.1 When you contact us to exercise the rights set out in this Section 6, we may need to verify your identity before processing your request. We will generally respond within 30 days, or within another period required by applicable law.
6.4.2 We do not ordinarily charge any fee for dealing with user inquiries and/or requests to the extent commercially reasonable. We reserve the right to refuse any request that:
1. is not directly associated with you;
2. is repetitive without good cause;
3. needs excessive technical investment (for example, to develop new systems or fundamentally change existing business practices);
4. threatens the legal rights and/or interests of others;
5. is impossible, impractical, or unreasonable to implement;
6. or is in violation of our MiniBoard Service Terms , this Policy and applicable laws.
7. Retention of User Information
7.1 All user personal information will be retained for no longer than is necessary for the purposes that are stated herein or that you have authorized, unless otherwise set forth in these Terms and/or required or permitted by applicable laws.
7.2 We will also retain usage data for internal analysis purposes. Usage data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of MiniBoard , or when we are legally obligated to retain this data for longer time periods.
7.3 We reserve the right to retain the aggregated and anonymized data derived from user personal information for any purpose (commercial and non-commercial) as we deem fit and proper.
Please note that such anonymous data may be derived from your personal information, but will not be considered personal information at law if it will not be linked to you personally and cannot be used to identify you.
8. Security of User Information
8.1 We use appropriate organizational, technical, and physical safeguards to protect user information. We have adopted protective measures at multiple levels (e.g., industry-standard technical security measures, supporting organizational structures and management systems) to prevent, to the maximum extent technically practical, user information from leakage, destruction, misuse, unauthorized access, unauthorized disclosure or modification.
8.2 THE SECURITY OF USER INFORMATION IS VERY IMPORTANT TO US, BUT PLEASE BE REMINDED THAT NO METHOD OF TRANSMISSION OVER THE INTERNET OR METHOD OF ELECTRONIC STORAGE IS 100% SECURE. WHILE WE STRIVE TO USE COMMERCIALLY VIABLE MEANS TO PROTECT USER PERSONAL INFORMATION, WE CANNOT GUARANTEE ITS ABSOLUTE SECURITY.
8.3 In the event of a data breach, we will carry out an assessment expeditiously. If the breach results in, or is likely to result in, significant harm to affected individuals, or is, or is likely to be, of a significant scale, we will notify the relevant authorities and our users as soon as it is practicable to do so, and in any event, no later than the mandatory time limit under applicable laws.
9. International Transfer of User Information
Subject to applicable laws, user personal information may be transferred and processed outside of your local jurisdiction. We will endeavor to ensure appropriate safeguards so that user information will remain protected in accordance with this Policy and applicable laws.
We will take reasonably necessary steps to ensure that your personal information is treated securely and in accordance with this Policy and applicable laws, and no transfer of your personal information will be made to an organization or a country unless there is adequate security control in place.
10. Protection of Child Users’ Personal Information
Our Services are not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. A person under 13 should not create an account or submit personal information. If you believe that a child under 13 has provided personal information to us, please contact support@MiniBoard.ai so that we can review and delete it as appropriate.
11. Contact Us
If you have any questions about privacy, this Policy, or a request concerning your personal information, please contact Talent Me Technology Pte. Ltd. through the following methods:
1. using the feedback feature in MiniBoard for assistance;
2. sending an email to support@miniboard.ai.